Information for Presenters & Moderators

Instructions for Session Moderators

Please arrive 30 minutes early to familiarize yourself with the meeting room and AV equipment. Once the presentation is launched, the presenter will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard. Each room will have a timer and mouse for slide advancing. We must keep on time! Please start the sessions on time; do not delay while people return from breaks. If a speaker ends early or a talk is cancelled, please wait until the scheduled start of the next presentation before continuing.

Talks are 12 minutes long with 2 minutes for questions and a 1-minute period for changing rooms. Please briefly introduce the speaker, their affiliation, and the title of their talk- no biographical elaboration is necessary.

To keep talks on schedule, timing devices will be used (red, green and yellow lights). We will use the following timing conventions; at 10 minutes past the start of the talk, notify the speaker that there are 2 minutes left. At 12 minutes, indicate it is time to begin any questions; again, the timing indicator will flash yellow. At 14 minutes indicate that the talk and questions are over; the indicator will flash red to signal the end of the allotted time, giving everyone an opportunity to move between rooms if they wish. The session chair can press the reset button for the next presenter and the green light will ignite (Note that if you are chairing a 30-minute talk in a session, the talk and any questions still must end at the same time as the second concurrent 15 minute talk would.

Please note:  Internet access will not be available in any of the meeting rooms.