On-Site Submission and Presentation review/editing

Advance Submission:

Check in at the Presentation Room (Boardroom 4) to submit your files and to preview your presentation. You must come to the Presentation Room by 5pm the day preceding your talk. The AVT Event Technologies technicians will assist with the upload of your files and provide the opportunity to preview and/or edit your presentation as necessary.

After you have submitted your files and have finished reviewing and/or making changes to your presentation, you must tell AVT personnel that you have viewed and approved your presentation file before you leave the Presentation Room. AVT will then transfer the updated file to your meeting room.

Presentation Room Hours:

The Presentation Room will be open during the following times:

Tuesday, July 26: 1:00 to 8:00 pm 
Wednesday and Thursday, July 27-28: 7:00 am to 5:00 pm
Friday, July 29: 7:00 am to 3:00 pm

Quality Control:

Giving your presentation a last “once-over” in the Presentation Room is the most important step you will take to ensure your success. When reviewing your presentation, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly. The computers in the meeting room are the same as the computers in the Presentation Room therefore: IF THE PRESENTATION DOES NOT PLAY PROPERLY IN THE PRESENTATION ROOM, IT WILL NOT PLAY PROPERLY IN THE MEETING ROOM.  

Security:

Presenters are required to provide identification in order to submit their presentation as well as access it in the Presentation Room.

Cameras and video equipment are not permitted in the Presentation Room.

All files are deleted at the end of the conference, unless permission has been granted to the conference association to retain the presentation files.

Your Meeting Room Experience

Your session room laptop will have your presentation clearly viewable on the desktop. Simply double-click your presentation and control it from the podium using the computer mouse or the up/down/right/left keys on a keyboard.  Audio visual technicians will be located in close proximity to all meeting rooms and will be available to provide assistance if required.

Contact Information

For questions regarding the online submission Web site, please contact: Stacy Walton, swalton@avt.com, at 1-904-634-4544