Exhibits and Additional
Sponsorship Opportunities

An exhibit area will be set up with easy access for all participants at the meeting. Commercial and non-profit exhibitors are encouraged to participate.

Opportunities are available for sponsorship of various breaks, receptions, and other functions throughout the meeting; please contact the Exhibits/Sponsorship Coordinator at the conference management office at 254.776.3550 or helens@sgmeet.com if you would like more information.

AOU 2009 will offer other opportunities for exhibitors and other vendors. We are seeking donations for prizes for the student quiz bowl, auction items for student travel award funding, and student presentation award prizes.

Exhibitor Application

Please download the vendor display application (PDF, 60k).

Vendor Table Location

Hall of Flags Balcony.

Exhibitor Fact Sheet


University of Pennsylvania
Hall of Flags Balcony, Houston Hall-Perelman Quad
3417 Spruce St, Suite 307
Philadelphia, PA 19104

Exhibitor Fees: $350
Exhibit Set-Up: Wednesday, 12 August 2009
12:00pm - 5:00 PM
Exhibit Completion: All table-tops must be completely arranged by Wednesday, August 12. 2009, at 5:00 PM. Tables will be located on the Balcony level of the Hall of Flags, Houston Hall. This location is contiguous with the space that will be used for the Poster sessions.
Exhibit Hours: Thursday, August 13, 2009: 8:00 AM – 6:00 PM
Friday, August 14, 2009: 8:00 AM – 10:00 PM
Teardown: Saturday, August 15, 2009: 8:00 AM – 12:00 PM
Exhibits Contact: Lester Lemay
AOU 2009 Meeting Exhibit Coordinator
c/o sg Meeting & Marketing Services, Inc.
5400 Bosque Blvd., Ste. 680
Waco, TX 76710
Phone: (254) 776-3550
Fax: (254) 776-3767
E-mail: lesl@sgmeet.com
Exhibit Fee Includes: One (1) six-foot, draped table

Shipping Instructions for Events within Perelman Quad

Boxes via can be sent no more than 4 days prior to the start of the event and should be addressed as follows:

Houston Hall
3417 Spruce St, Suite 307
Attn: AOU 8/11-8/15
Philadelphia, PA 19104

Please note that the shipping company must bring all items to the 3 rd floor. There is a small elevator available. Large pallets will not fit. At the end of the conference any materials needing to be shipped back must be secured in the proper packaging with a shipping label on each item. Please note that we do not having shipping supplies on hand, but they can be purchased from one of the stores below. All items to be shipped should be brought to the main lobby of Houston Hall.

A pick up must be scheduled by the shipment owner for the last day of the conference. Any items not picked up that day will be disposed of.

Alternately, packages may also be dropped off to:

University Copy Services, Inc: Lower Level of Houston Hall (3417 Spruce St), 215-573-4660;

UPS Store #2473: (3720 Spruce St.), 215-222-2840;
http://www.theupsstorelocal.com/2473/ (UPS, DHL, USPS)

Campus Copy Center: 3731 Walnut St., 215-386-6410;
http://www.campuscopycenter.com (UPS, Fed Ex, DHL & USPS)

UPS is the preferred shipping vender for the University of Pennsylvania. Although you are not required to use them they are very familiar with working on the Penn campus.

U-Penn, Shipping Contact  

Holly Marrone, Program Manager, University of Pennsylvania at hollyld@upenn.edu
or phone: 215 -573-8631.